What You'll Learn
Course Benefits
Industry Certification
Internationally recognized qualification
Expert Instructors
Learn from industry professionals
Dedicated Support
Assistance during and after training
Practical Skills
Apply knowledge immediately
Course Overview
Ever feel like your organization is drowning in information chaos—where no one can find what they need, and compliance risks keep piling up? The truth is, good records management isn’t just about storing documents—it’s about structuring information so people can trust, use, and protect it.
That’s where information architecture (IA) comes in. By learning how to design taxonomies, metadata, and classification systems, records managers can transform scattered data into a clear, navigable framework. This course makes IA practical. No jargon for the sake of jargon—just proven strategies, real-world exercises, and tools you can use immediately to align business needs with records compliance.
Duration
5 Days
Who Should Attend
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Records and Information Managers
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Data Governance and Compliance Officers
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IT and Knowledge Management Specialists
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Archivists and Documentation Professionals
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Departmental Records Coordinators
Course Impact
Individual Impact
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Gain confidence in organizing and structuring information assets.
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Build practical skills in taxonomies, metadata, and user-centric design.
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Improve your ability to support compliance and retrieval efficiency.
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Boost your career profile with cutting-edge IA knowledge.
Organizational Impact
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Streamlined information flows that save time and reduce costs.
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Stronger compliance with records laws and industry standards.
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Improved collaboration and decision-making across departments.
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Future-ready information systems that scale with business needs.
Course Objectives
By the end of this course, participants will be able to:
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Explain the principles of information architecture and its relevance to records management.
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Design taxonomies and metadata schemas to organize records effectively.
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Apply IA techniques to improve retrieval, compliance, and business workflows.
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Collaborate with IT, compliance, and business teams on IA projects.
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Integrate IA practices with electronic document and records management systems (EDRMS).
Course Outline
Module 1: Introduction to Information Architecture
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What is IA, and why does it matter for records managers?
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The link between IA, user experience, and compliance
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Core concepts: taxonomies, metadata, and navigation
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Case Study: A government agency saves millions with better IA
Module 2: Taxonomies and Classification Systems
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Designing logical record categories
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Controlled vocabularies vs. free tagging
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Aligning taxonomies with business functions and legal requirements
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Practical Exercise: Create a taxonomy for a sample HR department
Module 3: Metadata for Records Management
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Key metadata elements for compliance and retrieval
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Balancing mandatory vs. optional metadata
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Metadata standards (ISO 23081, Dublin Core)
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Practical Exercise: Develop a metadata schema for financial records
Module 4: Designing User-Centered Information Structures
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IA for usability: making systems intuitive
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Search optimization and retrieval design
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Mapping user journeys and access needs
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Case Study: How a healthcare provider improved patient record access
Module 5: Implementing IA in EDRMS and Digital Environments
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Integrating IA with SharePoint, cloud platforms, and EDRMS
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Governance policies for sustainable IA
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Monitoring and updating structures as organizations evolve
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Practical Exercise: Draft an IA implementation roadmap
Prerequisites
Course Administration Details
Customized Training
This training can be tailored to your institution needs and delivered at a location of your choice upon request.
Requirements
Participants need to be proficient in English.
Training Fee
The fee covers tuition, training materials, refreshments, lunch, and study visits. Participants are responsible for their own travel, visa, insurance, and personal expenses.
Certification
Upon successful completion of this course, participants will be issued with a certificate from Ideal Workplace Solutions certified by the National Industrial Training Authority (NITA) under License NO: NITA/TRN/2734.
Accommodation
Accommodation can be arranged upon request. Contact via email for reservations.
Payment
Payment should be made before the training starts, with proof of payment sent to outreach@idealworkplacesolutions.org.
For further inquiries, please contact us on details below:
Email: outreach@idealworkplacesolutions.org
Mobile: +254759708394
Register for the Course
Select a date and location that works for you.
In-Person Training Schedules
January 2026
| Date | Days | Venue | Fee (VAT Incl.) | Register |
|---|---|---|---|---|
| 5 Jan - 9 Jan 2026 | 5 days | Nairobi, Kenya | KES 99,000 | USD 1,400 | Enroll Now |
| 5 Jan - 9 Jan 2026 | 5 days | Cape Town, South Africa | USD 3,500 | Enroll Now |
| 5 Jan - 9 Jan 2026 | 5 days | Dubai, United Arabs Emirates | USD 4,000 | Enroll Now |
| 5 Jan - 9 Jan 2026 | 5 days | Zanzibar, Tanzania | USD 2,200 | Enroll Now |
| 12 Jan - 16 Jan 2026 | 5 days | Mombasa, Kenya | KES 115,000 | USD 1,500 | Enroll Now |
| 12 Jan - 16 Jan 2026 | 5 days | Kigali, Rwanda | USD 1,800 | Enroll Now |
| 12 Jan - 16 Jan 2026 | 5 days | Accra, Ghana | USD 5,950 | Enroll Now |
| 12 Jan - 16 Jan 2026 | 5 days | Kampala, Uganda | USD 2,200 | Enroll Now |
| 19 Jan - 23 Jan 2026 | 5 days | Dar es Salaam, Tanzania | USD 2,000 | Enroll Now |
| 19 Jan - 23 Jan 2026 | 5 days | Johannesburg, South Africa | USD 3,100 | Enroll Now |
| 19 Jan - 23 Jan 2026 | 5 days | Nakuru, Kenya | KES 105,000 | USD 1,400 | Enroll Now |
| 19 Jan - 23 Jan 2026 | 5 days | Dakar, Senegal | USD 3,500 | Enroll Now |
| 26 Jan - 30 Jan 2026 | 5 days | Pretoria, South Africa | USD 3,100 | Enroll Now |
| 26 Jan - 30 Jan 2026 | 5 days | Kisumu, Kenya | KES 105,000 | USD 1,500 | Enroll Now |
| 26 Jan - 30 Jan 2026 | 5 days | Naivasha, Kenya | KES 105,000 | USD 1,400 | Enroll Now |
| 26 Jan - 30 Jan 2026 | 5 days | Arusha, Tanzania | USD 2,000 | Enroll Now |
USD 1,400
Request Custom Training
We offer customized training solutions tailored to your organization's specific needs:
- Training at your preferred location
- Customized content to address your specific challenges
- Flexible scheduling to accommodate your team
- Cost-effective solution for training multiple employees
Early-bird Offer
Special pricing ends in:
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Training on Foundations of Information Architecture for Records Managers
Next class starts 5 Jan 2026
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